RapidCert

Contractor & supplier prequalification · New Zealand

Every contractor approved, insured and current.

RapidCert replaces the spreadsheets and inbox-chasing behind contractor and supplier prequalification: evaluations, evidence, assessor review, insurance tracking and renewals, all feeding one live approved register.

Book a demoSee how RapidCert works

Trusted by SHE Pre-Qual and 2,000+ contractors and suppliers across New Zealand

Approved register · Live

2,044 approved

  • Harbour City Scaffolding

    Scaffolding · Access

    Under review

  • Kauri Electrical

    Electrical

    Approved

  • Mainland Civil

    Civil · Earthworks

    Submitted

  • Tui Plumbing & Gas

    Plumbing · Gasfitting

    Approved

  • Alpine Height Safety

    Height safety · Training

    Approved

Audit trail · assessor decisions, evidence and reminders recorded automatically

Why teams switch

The spreadsheet was never the system.

Prequalification usually lives across shared drives, mail merges and memory. It works, right up until the register is wrong and nobody knows which version to trust.

Spreadsheets & inboxes

  • Five versions of the register across shared drives and inboxes
  • Insurance expiries spotted after they lapse
  • Approvals buried in email threads nobody can audit
  • Chasing documents one reply at a time
  • Manual admin that grows with every new company

With RapidCert

  • One live register everyone reads from
  • Expiry tracking with automated reminder emails
  • Assessor review with a full decision trail
  • Contractors self-serve a guided submission
  • A workflow already running past 2,000 companies

RapidCert sits in the useful middle: more structure than a spreadsheet, none of the weight of enterprise compliance suites.

The lifecycle

Signup to renewal, one unbroken workflow.

Seven stages that usually live in seven places (spreadsheets, inboxes, invoices, calendars) run as a single thread that contractors, assessors and programme teams all see.

  1. 01

    Invite, sign up or self-register

    Programme team

    Create the pathway and let each company land in the right workflow from day one.

  2. 02

    Optional payment step

    Contractor

    Where the programme model needs it, companies pay through built-in payments before assessment starts.

  3. 03

    Evaluation and evidence

    Contractor

    A guided flow collects responses, documents and insurance details, with no attachments lost in inboxes.

  4. 04

    Assessor review

    Assessor

    Evidence, comments, insurance and evaluation responses reviewed together, in context.

  5. 05

    Actions and resubmissions

    Assessor + Contractor

    Request changes and keep the review moving without losing any history.

  6. 06

    Approval and register access

    Programme team

    Approved companies appear in the live register, with read-only access for authorised viewers.

  7. 07

    Renewal and expiry tracking

    Automated

    Renewal and insurance reminders send themselves; admins get a daily summary with delivery status.

What's inside

Everything prequalification needs. Nothing enterprise drags in.

Evaluation design, evidence, assessor review, registers, reminders and programme operations: the whole job, without the twelve-month rollout.

RapidCert approved register with live compliance and expiry status

The approved register

A live, searchable answer to “can this company work for us today?”, with expiry context and read-only access for the project teams and principals who keep asking.

Insurance, tracked

Policies, limits and expiry dates verified in the workflow, not in a tab of the spreadsheet nobody updates.

PL $10m · currentExpiring · 12dReminder sentAwaiting cert

Evaluations, your way

  • Configurable templates and custom questions
  • Evidence requirements by contractor type
  • Self-service submission for contractors

Renewals that run themselves

  • Automated expiry and renewal reminder emails
  • Daily admin summary with delivery status
  • Full audit trail and history

Built to operate for clients

  • Client-branded programmes and setup
  • Optional built-in payments
  • Reporting, exports and viewer domain whitelisting

Product

The real product, not mockups.

Straight from live RapidCert programmes: the contractor's view, admin oversight, assessor review, insurance tracking and register access.

app.rapidcert.co.nz/dashboard
RapidCert contractor dashboard with accreditation and insurance status

Product screens · select to view

Contractor dashboard

Accreditation and insurance status in one view

Contractors see their current accreditation status, certification access and whether insurance is current.

Fewer status-check emails; contractors know exactly where they stand.

In production

Running SHE Pre-Qual's national programme.

SHE Pre-Qual runs its live New Zealand prequalification programme on RapidCert: onboarding, evaluation, payment, renewal and support.

“We went from dealing with 50+ support emails a day to having a system that largely manages itself.”

Jean Ryan

Director · SHE Pre-Qual

SHE Pre-Qual

2,000+

contractors and suppliers managed on the programme

50 → 2

daily support emails after moving to RapidCert

7 stages

from signup to renewal, run in one unbroken workflow

Less manual admin

User management, onboarding, payments, submissions and renewals moved into one structured workflow.

Clearer lifecycle visibility

The team sees who has signed up, started, submitted, dropped off or hit a communication issue.

Better multi-company support

Consultants switch between companies and track evaluation and insurance requirements in one place.

Operating models

Run it yourself, run it for clients, or have it run for you.

In-house

Run your own programme

For internal H&S, compliance, procurement and operational teams managing their own contractor workflows.

For in-house teams

Operator

Run client-branded programmes

For consultants and programme operators running prequalification across multiple client groups.

For programme operators

Managed

Have it run for you

For contractors who need help getting prequalified, or organisations that want a managed pathway through SHE Pre-Qual.

Managed support

Pricing

Priced to your programme, not per seat.

In-house team, principal organisation, consultant or programme operator: pricing follows your operating model and the size of your contractor network.

  • Unlimited users
  • Unlimited evaluations
  • No hidden charges
  • Optional built-in payments

Optional built-in payments cut invoice chasing and support contractor-paid assessment where your programme model calls for it.

Request pricingBook a demo

FAQ

Before you switch.

The questions buyers usually work through, and the short answers.

Who is RapidCert for?

RapidCert is for internal H&S, compliance, and procurement teams, plus consultants and programme operators managing contractor/supplier prequalification for clients.

Is RapidCert only for H&S prequalification?

No. H&S prequalification is a common use case, but RapidCert also supports supplier prequalification, evidence collection, insurance tracking, approval workflows, registers, and renewals.

Can we run our own programme internally?

Yes. RapidCert supports in-house programmes where your team controls evaluations, evidence requirements, assessor review, approvals, registers, and renewal visibility.

Can consultants or third parties run client-branded programmes?

Yes. RapidCert supports client-specific setup, branding, categories, signup configuration, and operational controls for programme operators managing multiple client groups.

Does RapidCert support contractor-paid evaluations or optional payments?

Yes. Built-in payments can be used where a programme needs a contractor-paid or programme-specific commercial step. Payments are optional and are not required for every workflow.

How do renewals and expiries work?

RapidCert tracks evaluation renewal dates and insurance expiry information, sends automated renewal and expiry reminder emails, and gives admins a daily summary of reminders sent, including delivery status.

Can contractors/suppliers self-register?

Yes. Contractors/suppliers can self-register through configured signup flows, complete assigned evaluations, upload evidence, and respond to action requests.

What does implementation look like?

Base account onboarding is usually straightforward once the operating model is agreed. The main setup effort is configuring evaluation templates, questions, evidence requirements, and any existing data, especially if those templates need to be built from scratch.

Can we use RapidCert alongside existing prequalification processes?

Yes. RapidCert can support workflow, evidence, insurance, register, and renewal management alongside existing prequalification processes.

What proof or status can approved contractors/suppliers show?

Approved contractors/suppliers can be represented in registers and programme views controlled by the programme administrator. Read-only viewer access can also be provided to authorised people who need to check compliance status, with approval and expiry context kept in the platform.

Can people outside the core compliance team view the approved register?

Yes. RapidCert supports read-only viewer access for people who need to check contractor/supplier compliance. Programme administrators can invite specific viewer users, and configured email-domain whitelisting can allow approved domains to self-register as viewers.

Book a demo

See how RapidCert would run your workflow

Tell us how you currently manage contractor/supplier prequalification and we'll show you how RapidCert can simplify it across your industry, sites, or programme model.

Built for compliance teams across New Zealand.