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No single source of truth
Prequalification status lives across spreadsheets, inboxes, shared folders, and outdated exports.
Contractor & Supplier Prequalification Software for NZ Teams
Run contractor/supplier prequalification without spreadsheets
RapidCert gives H&S, procurement, and programme teams one lightweight system for evaluations, insurance tracking, actions, renewals, approved registers, and optional payments.
Trusted by SHE Pre-Qual and 2,000+ contractors/suppliers across New Zealand
admin.rapidcert.co.nz/dashboard
Live workflow
Evaluations, actions, approvals, and renewals stay connected.
Insurance visibility
Expiry tracking and reminder status sit beside programme work.
Register access
Approved contractors/suppliers can be checked by authorised viewers.
Why teams replace spreadsheets and email
Spreadsheets are flexible until they become the workflow. Heavy platforms are powerful until they slow everyone down. RapidCert sits in the useful middle: structured, auditable, and quick to run.
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Renewals and insurance slip through the cracks
Expiry dates are easy to miss when nobody has a live view of what is current, due, or overdue.
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Assessment and approval are hard to track
Email-based review makes it difficult to see who approved what, what evidence was checked, and what changed.
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Manual admin scales badly
What worked for 50 contractors/suppliers becomes slow and unreliable at 500.
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Supplier experience is fragmented
Contractors/suppliers need clearer instructions, action requests, payment steps, and renewal visibility.
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Heavyweight systems slow everyone down
Enterprise tools can be powerful, but too expensive, rigid, or slow to stand up for practical programme teams.
Choose the operating model that fits your organisation
Use RapidCert as your in-house platform, operate client-branded programmes, or ask about a managed path through SHE Pre-Qual.
Run prequalification in-house
For internal H&S, compliance, and procurement teams that need one system to manage contractor/supplier workflows.
For in-house teamsRun client-branded programmes
For consultants and programme operators managing prequalification across multiple client groups.
For programme operatorsUse a managed option
For organisations that would rather use a managed prequalification programme via SHE Pre-Qual.
Ask about managed optionsThe full prequalification lifecycle, in one workflow
From contractor/supplier signup to renewal, RapidCert keeps contractors/suppliers, assessors, and programme teams working from the same lifecycle instead of separate spreadsheets and email threads.
Invite, sign up, or self-register
Programme/admin team
Create the pathway and let contractors/suppliers enter the right workflow.
Complete evaluation and upload evidence
Contractor/Supplier
Submit required information, documents, and insurance details in a guided flow.
Optional payment or commercial step
Contractor/Supplier
Use built-in payments where the programme model requires a checkpoint before submission.
Assessor review
Assessor
Review evidence, comments, insurance information, and evaluation responses in context.
Actions and resubmissions
Assessor and Contractor/Supplier
Request changes, respond to actions, and keep the review moving without losing history.
Approval, register, and viewer access
Programme/admin team
Approved contractors/suppliers become visible in the register, with read-only access available for authorised viewers.
Renewal, expiry, and ongoing tracking
Programme/admin team
Send renewal and insurance expiry reminder emails automatically, with admins receiving a daily summary and delivery status.
Everything you need to run prequalification properly
RapidCert is more than form collection. It covers evaluation design, evidence, assessor review, approval visibility, registers, automated reminder emails, and programme operations.
Run evaluations
Create structured, repeatable prequalification workflows without custom software.
- Configurable templates
- Custom questions and evidence
- Assignment by contractor/supplier type
- Self-service submission
Control compliance
Keep review, approval, insurance, and renewal information in the same operating view.
- Insurance capture and tracking
- Actions and resubmissions
- Audit trail and history
- Approval visibility
- Managed viewer access to registers
- Automated expiry and renewal reminder emails
- Daily admin reminder summary with delivery status
Operate the programme
Support in-house teams, consultants, and client-branded programme operators.
- Approved register
- Read-only viewer invites and domain whitelisting
- Client-specific setup and branding
- Optional payments
- Reporting, exports, and operational visibility
- Consultant/operator flexibility
See RapidCert in action
Real RapidCert product states, captured locally and anonymised for public marketing use, show the workflow from contractor/supplier visibility through admin oversight, assessor review, insurance tracking, registers, and controlled viewer access.
app.rapidcert.co.nz/dashboard
Product workflow
Accreditation and insurance status in one view
Contractors/suppliers can see current accreditation status, certification access, and whether insurance is current.
Reduces fragmented email follow-up and gives contractors/suppliers clearer expectations.
Built for real prequalification programmes
SHE Pre-Qual uses RapidCert to run a live New Zealand prequalification programme across onboarding, evaluation, payment, renewal, and support workflows.
Trusted by SHE Pre-Qual and 2,000+ contractors/suppliers across New Zealand.
SHE Pre-Qual case study
From manual admin overload to a scalable prequalification platform
- Prequalification provider in New Zealand
- 2,000+ contractors/suppliers managed
- 50+ daily support emails reduced to near zero
- Digitised evaluation, onboarding, payment, and renewal workflow
Less manual admin
User management, onboarding, payments, submissions, and renewals moved into one structured workflow.
Clearer lifecycle visibility
The team can see who has signed up, started, submitted, dropped off, or hit a communication issue.
Better multi-company support
Consultants can switch between companies and track evaluation and insurance requirements in one place.
"We went from dealing with 50+ support emails a day to having a system that largely manages itself."
"RapidCert has completely changed how we run prequalification. It is faster, clearer, and far easier for both our team and our contractors."
RapidCert standardised SHE Pre-Qual's evaluation templates, contractor and supplier onboarding, payment steps, submissions, renewals, and status visibility without forcing users into heavyweight enterprise software.
How SHE Pre-Qual runs prequalification with RapidCert
2,000+ contractors/suppliers managed through a live NZ prequalification programme
Onboarding, payments, submissions, and renewals moved into one workflow
50+ daily support emails reduced to near zero for SHE Pre-Qual
Signup, started, submitted, dropout, and email delivery status became visible
Pricing that scales with your contractor network
RapidCert is suitable for in-house teams, consultants, and programme operators who need flexible pricing options matched to their business and programme model.
What is included
Pricing is designed to scale with the contractor network and support different operating models: internal teams, consultants, client-branded programmes, and optional payment-supported workflows where that model is appropriate.
Optional built-in payments can reduce invoice chasing and admin friction, but payments are an operational lever rather than the core promise.
- Flexible pricing options to suit your business
- Unlimited users
- Unlimited evaluations
- No hidden charges
Questions buyers usually ask before switching
Who is RapidCert for?
RapidCert is for internal H&S, compliance, and procurement teams, plus consultants and programme operators managing contractor/supplier prequalification for clients.
Is RapidCert only for H&S prequalification?
No. H&S prequalification is a common use case, but RapidCert also supports supplier prequalification, evidence collection, insurance tracking, approval workflows, registers, and renewals.
Can we run our own programme internally?
Yes. RapidCert supports in-house programmes where your team controls evaluations, evidence requirements, assessor review, approvals, registers, and renewal visibility.
Can consultants or third parties run client-branded programmes?
Yes. RapidCert supports client-specific setup, branding, categories, signup configuration, and operational controls for programme operators managing multiple client groups.
Does RapidCert support contractor-paid evaluations or optional payments?
Yes. Built-in payments can be used where a programme needs a contractor-paid or programme-specific commercial step. Payments are optional and are not required for every workflow.
How do renewals and expiries work?
RapidCert tracks evaluation renewal dates and insurance expiry information, sends automated renewal and expiry reminder emails, and gives admins a daily summary of reminders sent, including delivery status.
Can contractors/suppliers self-register?
Yes. Contractors/suppliers can self-register through configured signup flows, complete assigned evaluations, upload evidence, and respond to action requests.
What does implementation look like?
Base account onboarding is usually straightforward once the operating model is agreed. The main setup effort is configuring evaluation templates, questions, evidence requirements, and any existing data, especially if those templates need to be built from scratch.
Can we use RapidCert alongside existing prequalification processes?
Yes. RapidCert can support workflow, evidence, insurance, register, and renewal management alongside existing prequalification processes.
What proof or status can approved contractors/suppliers show?
Approved contractors/suppliers can be represented in registers and programme views controlled by the programme administrator. Read-only viewer access can also be provided to authorised people who need to check compliance status, with approval and expiry context kept in the platform.
Can people outside the core compliance team view the approved register?
Yes. RapidCert supports read-only viewer access for people who need to check contractor/supplier compliance. Programme administrators can invite specific viewer users, and configured email-domain whitelisting can allow approved domains to self-register as viewers.
See how RapidCert would run your workflow
Tell us how you currently manage contractor/supplier prequalification and we'll show you how RapidCert can simplify it.
Used by compliance teams across New Zealand.
- No obligation
- Reply within 1 business day
- Or email hello@rapidcert.co.nz